Administrative & Operations Assistant – Accueil – Ecole Française Internationale de Colombo
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Administrative & Operations Assistant

Location: French International School of Colombo (EFIC), Colombo, Sri Lanka
Reports to: Head of School & Director of Finance and Administration (DFA)
Contract Type: Full-time, fixed-term.

1. General Mission

The Administrative & Operations Assistant supports the school’s leadership in administrative, operational, and organizational tasks. The role ensures smooth day-to-day functioning, high-quality service delivery, and full compliance with EFIC’s internal procedures and applicable regulations.

2. Primary Responsibilities

A. General Administration

  • Manage physical and digital filing systems.
  • Draft and format documents, certificates, letters, and reports
  • Support administrative processes and maintain accurate documentation.

B. Operational Management

  • Assist with daily operational activities (maintenance, cleaning, security).
  • Monitor facility conditions and coordinate interventions.
  • Support procurement processes and quotation collection
  • Contribute to implementing operational procedures.
  • Support monitoring of refurbishment and improvement works.

C. Human Resources

  • Main point of contact for HR procedures and basic staff relations.
  • Maintain daily attendance and track absences.
  • Support onboarding of new employees.
  • Provide information on internal rules and policies.
  • Assist in maintaining a positive working environment.

D. Internal Governance

  • Provide administrative support to the Head of School and DFA.
  •  Maintain compliance with safety, licensing, and administrative requirements.
  • Assist in preparing documentation for audits.

3. Desired Profile

  • Experience in administration or operational support
  • Strong organization, reliability, and autonomy.
  • Excellent interpersonal and communication skills.
  • Discretion, confidentiality, and strong ethics.
  • Proficiency in Google Workspace; strong command of Word and Excel.
  • English essential; French desired.

4. Key Competencies

  • Administrative management.
  • Organization & prioritization.
  • Professional communication.
  • Basic operational management.
  • Flexibility and adaptability.
  • Diplomacy & interpersonal skills.

5. Working Conditions

  • Schedule defined according to contract needs
  • Salary based on EFIC’s internal remuneration grid.

How to Apply

Please send your CV and motivation letter to: secretary@eficolombo.com 

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