Administrative & Operations Assistant
Location: French International School of Colombo (EFIC), Colombo, Sri Lanka
Reports to: Head of School & Director of Finance and Administration (DFA)
Contract Type: Full-time, fixed-term.
1. General Mission
The Administrative & Operations Assistant supports the school’s leadership in administrative, operational, and organizational tasks. The role ensures smooth day-to-day functioning, high-quality service delivery, and full compliance with EFIC’s internal procedures and applicable regulations.
2. Primary Responsibilities
A. General Administration
- Manage physical and digital filing systems.
- Draft and format documents, certificates, letters, and reports
- Support administrative processes and maintain accurate documentation.
B. Operational Management
- Assist with daily operational activities (maintenance, cleaning, security).
- Monitor facility conditions and coordinate interventions.
- Support procurement processes and quotation collection
- Contribute to implementing operational procedures.
- Support monitoring of refurbishment and improvement works.
C. Human Resources
- Main point of contact for HR procedures and basic staff relations.
- Maintain daily attendance and track absences.
- Support onboarding of new employees.
- Provide information on internal rules and policies.
- Assist in maintaining a positive working environment.
D. Internal Governance
- Provide administrative support to the Head of School and DFA.
- Maintain compliance with safety, licensing, and administrative requirements.
- Assist in preparing documentation for audits.
3. Desired Profile
- Experience in administration or operational support
- Strong organization, reliability, and autonomy.
- Excellent interpersonal and communication skills.
- Discretion, confidentiality, and strong ethics.
- Proficiency in Google Workspace; strong command of Word and Excel.
- English essential; French desired.
4. Key Competencies
- Administrative management.
- Organization & prioritization.
- Professional communication.
- Basic operational management.
- Flexibility and adaptability.
- Diplomacy & interpersonal skills.
5. Working Conditions
- Schedule defined according to contract needs
- Salary based on EFIC’s internal remuneration grid.
How to Apply
Please send your CV and motivation letter to: secretary@eficolombo.com